The agent checks each invoice before you approve it.
Invoices come as PDFs and email attachments, and a person types them into the accounting system. We build an agent that reads each invoice and matches it to the vendor and order. It flags problems. Then it sends the invoice to you to approve.
The first call is free. You talk to the founder, who designs and builds each project.
What accounts payable looks like today
- Data entry by hand Staff type line items by hand from PDF attachments.
- Checks by eye Staff compare each invoice to the purchase order and the receipt by eye.
- Duplicates and price changes Vendors bill twice or change prices, and nobody sees it.
- Approval by email People approve invoices in email threads. Later, nobody can find the approval.
What we build
We build in accounts that you control. The agent prepares the work. A person approves each decision.
- Read each invoice The agent gets the vendor, amounts, dates, and line items from PDFs and email. It puts them in structured records.
- Match and check The agent matches each invoice to its vendor and purchase order. It checks for duplicates and price changes.
- Send to you to approve You approve correct invoices with one click. The agent flags each problem and gives the reason. Only a person can approve a payment.
How it starts
- 01 A call about one task Tell us about one task that takes a lot of your time. Tell us which tools it uses. We tell you if we should build it.
- 02 Build it in your accounts We set up the data and connectors in accounts that you control. We start with the tools for that task.
- 03 Run it with a person in charge The agent writes drafts, does checks, and flags problems. A person on your team approves each important action.
- 04 You get the system We give you the code, the documentation, and the access. You can keep us for support, but you do not have to.
You stay in control
- You own it
- Your data, code, and credentials stay in accounts that you control.
- You can leave
- We use open formats and write documentation. Another team can take over and not build the system again.
- You can see what agents did
- The system records each agent action. The record shows what the agent read, what it proposed, and who approved it.
- You choose the AI
- The system does not depend on one model provider. You decide which models can read which data.
Start with one task
Sovereign Source AI is a new practice. We work with a small number of businesses at one time. Tell us about the one task that you most want to give to an agent. We will tell you if we should build it.
The first call is free. You talk to the founder, who designs and builds each project.